How we protect your data.
This page lists what applies today, and says where something only applies from launch. We also tell you what is still missing.
Where your data lives
- We store your data on servers of Hetzner Online GmbH in data centres in Germany.
- We use your data only to run Samwise for you, and only as you instruct.
- The database keeps every business separate from all others.
How we protect it
- Tax ID, social security number, IBAN, religious affiliation and details of a severe disability are each stored encrypted, and so are all documents in the personnel file and the time clock PINs.
- Connections to Samwise are always encrypted.
- Files for the personnel file, including those from the staff questionnaire, are checked for viruses on our own server.
Who sees what
- Everyone sees only what their role allows. You decide who can do what.
- When someone is sick, colleagues only see ‘absent’. Only the person and those who need the reason for their job see it, such as whoever handles HR or payroll in your business. Emails and push notifications never say ‘sick’ either.
- Samwise records, with the time, who creates or downloads a payroll file and who looks at a tax ID, social security number, IBAN, religious affiliation, details of a severe disability, a document in the personnel file or a time clock PIN. The details themselves are not logged.
What is never overwritten
- A punch is never overwritten. Every correction is a new version with a reason, and the original stays visible.
- Samwise records every change to times, absences and personnel data with who made it and when.
Signing in
- Your password plus a code from an app on your phone. From launch this is required for management, HR and payroll; everyone else can switch it on themselves.
- Passwords must have at least 12 characters. Samwise checks them against passwords exposed in data breaches. Only a short part of a checksum leaves our server for this, never the password.
- Our admin console, which we use to set up and look after businesses, only opens with a password plus a code from a phone.
What Samwise doesn’t collect
- Samwise never asks for anyone’s location. Neither the time clock nor the phone sends us location data.
- No trackers, neither on this website nor in Samwise.
Found a security issue?
Write to contact@samwisehr.com. Our contact details for security reports are also machine-readable at /.well-known/security.txt.
What we don’t have yet
- We don’t hold any certifications yet.
- No independent body has reviewed Samwise yet.
Data processing agreement
We send you our data processing agreement (AVV) on request, before you decide.
How we handle data on this website is set out in our privacy policy (in German).
Home time
Samwise HR is launching soon.
We’d be glad to show you Samwise now, in a free intro call. If you sign up, you’ll hear from us as soon as it launches.
Launching by January 2027 at the latest. Ask us to keep you posted by 31 January 2027 and become a customer by 31 March 2027, and we’ll set up Samwise with you free of charge.
We only use your address to reply to you and, if you sign up, to tell you when we launch. More in our privacy policy (in German).
Free intro call
In a free intro call, we’ll show you Samwise HR live, on a video call or, by arrangement, at your business. Tell us when suits you, and we’ll suggest a time.