Samwise HR is launching soon
Everyone deserves a Samwise.
Time tracking, shift planning and personnel files for businesses that run on shifts
- Clock in: 1 tap
- Request leave: 3 taps
- Approve: 2 clicks
- Employment law built in
Launching by January 2027 at the latest. Ask us to keep you posted by 31 January 2027 and become a customer by 31 March 2027, and we’ll set up Samwise with you free of charge.
Or write to us atcontact@samwisehr.com
Samwise HR is a companion for your business and your team at every step: from someone’s first day, through every shift, to the close of the month. As simple as it can be, and adaptable enough to fit the way you work.
For every business where not everyone sits at a desk.
Restaurants and hotels, gyms and leisure, retail, care, cleaning, events, logistics, and any other business that runs on shifts.
One tap. Three taps. Two clicks.
This is what it looks like in Samwise, recorded in a sample business with made-up data.
Counted from the relevant page in Samwise. At the time clock, the PIN comes first. Automated tests check these numbers.
Rather see it live?
In a free intro call, we’ll show you Samwise HR live, on a video call or, by arrangement, at your business. Tell us how you plan today, and ask us anything you’d like to know.
Day one
Someone new starts today.
Your new colleague filled in and signed the staff questionnaire on her phone before she started, using a personal link. You check her details and add them to her personnel file. From now on, her contract, documents and deadlines are all in one place.
- Tax ID, social security number and IBAN are stored encrypted
- Every contract change stays on record, and the written statement of employment terms is ready to print
- She gets her own PIN for the time clock straight away
Every morning
The early shift clocks in.
With one tap on their own phone, with a personal PIN at the time clock by the entrance, or on paper as before. If the internet drops for a moment, the time clock remembers the clock-in and sends it on as soon as it’s back online.
- On a phone, clocking in takes a single tap
- Times from paper sheets are entered afterwards, with the scan kept as proof
- Forgot to clock out? Samwise asks after the shift ends and never fills anything in by itself
Someone calls in sick
Someone’s off sick. Samwise helps you find cover.
A colleague reports sick on his phone or at the time clock in a few taps. The shift opens up, and Samwise shows who can step in, with rest periods, qualifications, contract hours and absences already checked. One click offers the shift to everyone who fits. The first to accept gets it, and Samwise checks once more when they do.
- Colleagues only see ‘absent’, not that someone is ill
- Swapping and handing on shifts happens right on the phone
- Leave takes three taps to request and two clicks to approve, right on the start page
A quiet moment
Next week is sorted.
You set up your usual week once. Samwise drafts every new week from it and, at the push of a button, fills open shifts with people who fit and are free. You move the rest into place, with the mouse or a finger on a tablet. Your team sees the plan only once everything is right.
- Who can work when and who is on leave is shown right in the plan
- You see anything that breaks rest periods, the rules for young workers or the mini-job earnings limit while you plan
- As soon as you release the plan, everyone sees their shifts on their phone
Last day of the month
The month is wrapped up.
Timesheets show everyone’s agreed hours, hours worked and the plus or minus. Anyone with an account confirms their hours are right. You review the month and create the file for your payroll office, with the numbers it uses for hours and premiums.
- Every correction becomes a new version with a reason, and the original stays
- Every file you create is recorded, and so is every look at a tax ID, social security number or IBAN
- Records are never overwritten
How you get started.
Five steps until your first week is in place. All you need is your staff list and, for the time clock, a tablet.
Step 1: Choose your industry
For most industries, Samwise sets up the teams, activities and shifts with times that are usual there. You can rename or remove any of them.
Step 2: Bring over your staff list
Upload it as an Excel or CSV file. Samwise shows any errors row by row before anything is saved.
Step 3: Invite your team by link
Everyone gets their own link or QR code and fills in the staff questionnaire on their own phone.
Step 4: Set up a tablet as the time clock
Open the time clock in the tablet’s browser and print the PINs. That’s all it takes.
Step 5: Plan your first week
You set up your usual week once, and Samwise drafts every new week from it. As soon as you release the plan, your team sees it on their phones.
With the industry templates, you set up Samwise yourself. If you ask us to keep you posted by 31 January 2027 and become a customer by 31 March 2027, we set it up together with you free of charge.
Employment law, built in.
The rules of German employment law are in place from day one. Samwise speaks up before a mistake gets expensive.
- Breaks
- A break after six hours at the latest. How long depends on the hours worked.
- § 4 ArbZG
- Maximum hours
- No more than ten hours a day, and eight on average.
- § 3 ArbZG
- Rest periods
- As a rule, at least eleven hours between the end of one shift and the start of the next.
- § 5 ArbZG
- Young workers
- Working hours, breaks, rest and night work for under-18s.
- JArbSchG
- Record keeping
- Start, end and length of every working day, mini-jobs included.
- § 16 ArbZG, § 17 MiLoG
- Nothing is overwritten
- Corrections are new versions with a reason, and the original stays.
- GoBD
And when there’s no other way?
Then a person with the authority to decide makes the call. Any rule can be overridden with a reason, recorded with their name and the time. Samwise itself never overrides a rule, not even when it plans automatically.
Simple at first glance. Adjustable down to the detail.
Samwise fits your business, not the other way round. At first you only see what you need. Everything else you set up when the time comes.
Looks like your business
- Your logo in the app, on the sign-in page and on the time clock
- Your brand colours, set up by us and easy to read on light and dark screens
- A start page that everyone arranges for themselves
Organised like your business
- Sites and teams, and one person can work in several teams
- Roles and individual permissions, right down to a single person
- Your own kinds of absence, each with a name, a symbol and its place in the list
- A staff questionnaire with questions of your own, different per site, team or role if you like
Works by your rules
- If a shift in the shift plan breaks a rule, you choose for each rule what happens: just a note, a question or a stop. Stricter than the law is always possible, more lenient only where, say, a collective agreement allows it
- If recorded hours are missing the statutory break, you decide: just a note, or deduct it automatically
- Templates for employment contracts, such as hourly pay or a mini-job with a fixed monthly amount
- A library of your own clauses for new employment contracts
Grows with your business
- To start, Samwise sets up the teams, activities and shifts, with their times, that are usual in your industry. You can change everything before you begin
- You decide what goes into the import file and the Excel file for your payroll office: under which number it books hours and the night, Sunday and public holiday premiums
Made for your industry
Restaurant, home care or building site: when you start, Samwise sets up the teams and shifts that are usual in your industry and, in the shift plan, points out the rules that matter for it.
- Restaurants and cafés
- Hotels
- Leisure and sport
- Events and culture
- Shops and bakeries
- Hair and beauty
- Trades and construction
- Care and health
- Childcare and social care
- Logistics and transport
- Cleaning and security
- Manufacturing and farming
- Offices and customer service
We take good care of your data.
Servers in Germany
We use your data only to run Samwise HR for you, and only as you instruct.
Extra-secure sign-in
Your password plus a code from an app on your phone. Required for management, HR and payroll from launch.
Sensitive details encrypted
Tax ID, social security number and IBAN, as well as religious affiliation and severe disability, are each encrypted on their own. Sick reports are visible only to those who need to see them.
No tracking
Not in Samwise HR, and not on this website.
Common questions
Can we try Samwise first?
Yes. Request a demo: in a free intro call, we show you Samwise live, on video or, by arrangement, at your business. Afterwards, on request, we set up a test business of your own with made-up data, where you try it yourself.
When will Samwise be available?
By January 2027 at the latest. Ask us to keep you posted, and we’ll let you know as soon as it launches.
How do the hours get to our payroll office?
Samwise creates each month’s hours as a simple list (CSV) for your payroll office: contracted hours, hours worked and the balance per person. This list is always included. Samwise can also create a file for your payroll office: as an import file for widely used payroll software or as an Excel file. You decide which codes it uses for hours and premiums.
Do we need an app?
No. Samwise runs in the browser on phones, tablets and computers. If you like, you can put it on your phone’s home screen like an app. Our own app for iPhone and Android is planned.
Where is our data stored?
We store your data on servers of Hetzner Online GmbH in data centres in Germany and use it only to run Samwise for you. More on our security page.
Who is behind Samwise?
Samwise HR is offered by MWH Tech UG (haftungsbeschränkt), based in Landshut, Germany. In a free intro call, you talk directly to us, the founders. Our address, managing director and register entry are in the Impressum (in German).
Home time
Samwise HR is launching soon.
We’d be glad to show you Samwise now, in a free intro call. If you sign up, you’ll hear from us as soon as it launches.
Launching by January 2027 at the latest. Ask us to keep you posted by 31 January 2027 and become a customer by 31 March 2027, and we’ll set up Samwise with you free of charge.
We only use your address to reply to you and, if you sign up, to tell you when we launch. More in our privacy policy (in German).
Free intro call
In a free intro call, we’ll show you Samwise HR live, on a video call or, by arrangement, at your business. Tell us when suits you, and we’ll suggest a time.