With you at every step.
What Samwise HR takes care of in your business, from someone’s first day to the close of the month. Each part is simple on its own, and everything is in one place.
Day one
A staff questionnaire by link, with contract and personnel file in one place.
- New people fill in and sign the staff questionnaire on their phone, by link or QR code
- You check every detail before it goes into the personnel file
- Tax ID, social security number and IBAN stored encrypted
- Every contract change stays on record, and the written statement of employment terms required by German law is ready to print
- Samwise reminds you in good time when probation ends, a fixed-term contract runs out or a document expires
Time tracking
Clock in and out with one tap or click: on a phone, on a computer, or with a PIN at the time clock.
- Clock in with one tap or click, breaks included
- Notes when a break is missing, a day runs past ten hours or a rest period is too short
- Enter times from paper sheets, with the scan kept as proof
Time clock
A tablet by the entrance, a personal PIN, and that’s it.
- Clock in with a personal PIN and large buttons
- If the internet drops for a moment, the tablet remembers every clock-in and sends it on later
- Protected against people trying PIN after PIN
- After the PIN: today’s own shift and the leave still left
Shift planning
Set up your usual week once. Samwise drafts every new week from it, and you see who can work when.
- Create, move and copy shifts, with the mouse or a finger on a tablet
- Your usual week as a template: every new week is built from it automatically
- The plan shows who can work when
- If a shift breaks rest periods, the rules for young workers or the mini-job earnings limit, you see it while you plan
- Your team sees the plan only once you release it. Open shifts stay visible, and your people can take them
- At the push of a button, Samwise fills open shifts with people who fit and are free, and never sets a rule aside, such as rest periods or the rules for under-18s
Absences
Request leave in three taps and approve it right on the start page.
- Request leave in three taps and approve it in two clicks, right on the start page
- A team calendar with leave, sickness and training
- Leave balances with entitlement, days taken and days left
- Sick reports are seen only by the person and those who need them for their job, such as HR or payroll
- Call in sick on a phone or at the time clock. With the shift plan, Samwise shows straight away who can step in
- Swap or hand on shifts right on the phone
Month end
Timesheets, confirming the hours and the file for your payroll office.
- A timesheet for every month, with agreed hours, hours worked and the plus or minus
- At the end of the month, everyone with an account confirms their hours are right
- When a time is corrected, the original stays and the correction sits next to it with a reason
For your payroll office
A file for your payroll office every month, with the numbers it uses for hours and premiums.
- The month’s hours as a file for your payroll software
- You decide what goes into the file and under which number your payroll office books it
- Digital staff questionnaire, with tax and social security details stored encrypted
- Every file you create is recorded, and so is every look at a tax ID, social security number or IBAN
Made to fit
Simple at first glance, adjustable down to the detail. Samwise fits your business, not the other way round.
Looks like your business
- Your logo in the app, on the sign-in page and on the time clock
- Your brand colours, set up by us and easy to read on light and dark screens
- A start page that everyone arranges for themselves
Organised like your business
- Sites and teams, and one person can work in several teams
- Roles and individual permissions, right down to a single person
- Your own kinds of absence, each with a name, a symbol and its place in the list
- A staff questionnaire with questions of your own, different per site, team or role if you like
Works by your rules
- If a shift in the shift plan breaks a rule, you choose for each rule what happens: just a note, a question or a stop. Stricter than the law is always possible, more lenient only where, say, a collective agreement allows it
- If recorded hours are missing the statutory break, you decide: just a note, or deduct it automatically
- Templates for employment contracts, such as hourly pay or a mini-job with a fixed monthly amount
- A library of your own clauses for new employment contracts
Grows with your business
- To start, Samwise sets up the teams, activities and shifts, with their times, that are usual in your industry. You can change everything before you begin
- You decide what goes into the import file and the Excel file for your payroll office: under which number it books hours and the night, Sunday and public holiday premiums
Made for your industry
Restaurant, home care or building site: when you start, Samwise sets up the teams and shifts that are usual in your industry and, in the shift plan, points out the rules that matter for it.
- Restaurants and cafés
- Hotels
- Leisure and sport
- Events and culture
- Shops and bakeries
- Hair and beauty
- Trades and construction
- Care and health
- Childcare and social care
- Logistics and transport
- Cleaning and security
- Manufacturing and farming
- Offices and customer service
The foundation
- Personnel files with teams and sites
- Roles and permissions, from the payroll office to the shift lead
- Notes under the Working Hours Act and the Young Workers Protection Act
- A log of every change that can’t be edited afterwards
- Extra-secure sign-in with a code from your phone, required for management, HR and payroll from launch
- Servers in Germany; we use your data only to run Samwise HR for you
Home time
Samwise HR is launching soon.
We’d be glad to show you Samwise now, in a free intro call. If you sign up, you’ll hear from us as soon as it launches.
Launching by January 2027 at the latest. Ask us to keep you posted by 31 January 2027 and become a customer by 31 March 2027, and we’ll set up Samwise with you free of charge.
We only use your address to reply to you and, if you sign up, to tell you when we launch. More in our privacy policy (in German).
Free intro call
In a free intro call, we’ll show you Samwise HR live, on a video call or, by arrangement, at your business. Tell us when suits you, and we’ll suggest a time.