Samwise HR is launching soon
Cleaning happens before the office opens and after everyone has gone home; guarding goes on around the clock. Samwise plans these duties with you, records working time on a phone or at the time clock, and points out rest periods, Sundays and the mini-job earnings limit while you plan.
Launching by January 2027 at the latest. Ask us to keep you posted by 31 January 2027 and become a customer by 31 March 2027, and we’ll set up Samwise with you free of charge.
Three hours at an office in the morning, four at a doctor’s surgery in the evening, the hospital at the weekend: your people work in many places and often step in wherever someone is missing. In Samwise one person can belong to several teams, and the plan shows who can work when.
Many cleaners work on a mini-job basis or have a second employer. If a shift would take someone over the mini-job earnings limit, Samwise tells you while you plan.
Early, late and night on every day of the week, plus events at short notice. Someone who worked nights until 6 am can’t take the late shift at 2 pm. Samwise shows you while you plan when there are fewer than eleven hours of rest between two duties.
People clock in with a single tap on their phone or with their own PIN at a time clock. If someone forgets to clock out, Samwise asks after the shift ends and never fills anything in by itself. Times from a paper slip are entered afterwards, with the scan kept as proof.
Depending on what you choose at the start, Samwise sets up these teams, activities and shifts.
Samwise is in German, so the app shows these names in German. You can rename every one of them.
| Shift | Time | Usual days |
|---|---|---|
| Early | 05:00–08:00 | Mon–Fri |
| Evening | 17:00–21:00 | Mon–Fri |
| Daytime cleaning | 09:00–17:00 | Mon–Fri |
| Weekend | 06:00–12:00 | Sat, Sun |
| Shift | Time | Usual days |
|---|---|---|
| Early | 06:00–14:00 | Mon–Sun |
| Late | 14:00–22:00 | Mon–Sun |
| Night | 22:00–06:00 | Mon–Sun |
| Day 12 h (collective agreement only) | 06:00–18:00 | Mon–Sun |
The days show when shifts like these usually run. You set your own week in the shift plan.
Samwise checks the same rules for cleaning and security. If a shift does not fit, Samwise points it out while you plan. You decide. If an exception applies to your business, for example in an emergency, you can plan differently with a reason.
For every business, Samwise also keeps track of maximum working hours, breaks, maternity protection and the mini-job earnings limit.
See all featuresSamwise points out these rules. It isn’t legal advice.
Depending on what you choose, Samwise adds these points as a checklist when you start.
Samwise suggests premiums based on one collective agreement each: the 2011 version of the framework agreement for building cleaning, and the North Rhine-Westphalia framework agreement for security. They don’t match the agreements on every point, so check them with your payroll office before you switch them on.
| Extra pay | Rate | Status |
|---|---|---|
| Night | 25% | check before switching on |
| Sunday | 100% | check before switching on |
| Public holidayunder the 2011 version, 200% on New Year’s Day, Easter Sunday, Whit Sunday, 1 May, Christmas Day and 26 December | 150% | check before switching on |
| Extra pay | Rate | Status |
|---|---|---|
| Sunday | 50% | from the collective agreement |
| Public holiday | 100% | from the collective agreement |
| Night, 10 pm to 6 amunder the agreement only for staff who regularly work nights | 10% | from the collective agreement |
Samwise sets up these premiums switched off. You switch them on if the collective agreement applies to you. They then also appear in the import file or the Excel file for your payroll office.
Five steps until your first week is in place. All you need is your staff list and, for the time clock, a tablet.
Samwise sets up the teams, activities and shifts you see above. You can rename or remove any of them.
Upload it as an Excel or CSV file. Samwise shows any errors row by row before anything is saved.
Everyone gets their own link or QR code and fills in the staff questionnaire on their own phone.
Open the time clock in the tablet’s browser and print the PINs. That’s all it takes.
You set up your usual week once, and Samwise drafts every new week from it. As soon as you release the plan, your team sees it on their phones.
With the industry templates, you set up Samwise yourself. If you ask us to keep you posted by 31 January 2027 and become a customer by 31 March 2027, we set it up together with you free of charge.
Home time
We’d be glad to show you Samwise now, in a free intro call. If you sign up, you’ll hear from us as soon as it launches.
Launching by January 2027 at the latest. Ask us to keep you posted by 31 January 2027 and become a customer by 31 March 2027, and we’ll set up Samwise with you free of charge.
We only use your address to reply to you and, if you sign up, to tell you when we launch. More in our privacy policy (in German).
In a free intro call, we’ll show you Samwise HR live, on a video call or, by arrangement, at your business. Tell us when suits you, and we’ll suggest a time.