Rotas and time tracking for hair and beauty

• Late evenings, busy Saturdays

  On Thursdays and Fridays the salon stays open later, and on Saturdays every chair is taken. Samwise plans the week with you and shows you while you plan when a break is missing or there isn’t enough rest before the next shift.

• Apprentices under 18

  If apprentices under 18 work on a Saturday, Samwise makes sure they still have a five-day week. Vocational school days you enter count towards it.

• Immediate registration applies to salons too

  Since 30 December 2025, hair and beauty businesses must also register new staff with social insurance by the time they start work. Confirm in Samwise that this applies to you, and it reminds you before their first shift.

• Clocking in between two appointments

  With one tap on their own phone, or with a personal PIN on the tablet at reception. If you have used paper so far, times from a timesheet can be added afterwards, with the scan kept as a record.

• Beauty, nail and lash studios

  Show the rulesHide the rules

  Sundays and public holidays

  only under a legal exception or with a permit

  Rest between two shifts

  at least 11 hours

  Sundays off per year

  at least 15

  Under-18s

  6 am to 8 pm, a working day of up to 10 hours including breaks, then at least 12 hours off, not at weekends or on public holidays, and only until 2 pm on 24 and 31 December

  Immediate registration when new staff start

  yes; Samwise reminds you before the first shift once you have confirmed this

• Hair salons and barbers

  Show the rulesHide the rules

  Sundays and public holidays

  only under a legal exception or with a permit

  Rest between two shifts

  at least 11 hours

  Sundays off per year

  at least 15

  Under-18s

  6 am to 8 pm, a working day of up to 10 hours including breaks, then at least 12 hours off, not at weekends or on public holidays, and only until 2 pm on 24 and 31 DecemberExceptions you can switch on:

  • Saturdays, as a rule with two Saturdays a month off

  Immediate registration when new staff start

  yes; Samwise reminds you before the first shift once you have confirmed this

• Where Sunday work needs a legal exception or a permit, Samwise points out every Sunday and public holiday shift. If a legal exception applies to you, for example in the Working Hours Act or a rule of your state, or the authorities have given you a permit, you confirm the shift with that reason. A permit only needs to be entered once.
• For every Sunday worked, Samwise looks out for a day off in lieu, and it counts how many Sundays a year stay free for each person.
• Samwise only applies exceptions for under-18s once you switch them on for a team or a shift.
• Where the table shows yes for immediate registration (Sofortmeldung), new staff must be registered with social insurance no later than when they start work. You still submit the regular registration as usual. Everyone must also carry their ID card, passport or an official substitute document at work. You must tell all employees about this ID rule in writing, new staff before they start work, and keep the notices. Samwise asks you whether immediate registration applies to your business. Until you answer, Samwise points it out. Once you confirm that it applies, Samwise reminds you to register each new person before their first shift.
• In hairdressing, under-18s may work on Saturdays. The law doesn’t name beauty, nail and lash studios here, so the table shows no exception for them.

For every business, Samwise also keeps track of maximum working hours, breaks, maternity protection and the mini-job earnings limit.

1. 1

   Step 1: Choose your industry

   Samwise sets up the teams, activities and shifts you see above. You can rename or remove any of them.

2. 2

   Step 2: Bring over your staff list

   Upload it as an Excel or CSV file. Samwise shows any errors row by row before anything is saved.

3. 3

   Step 3: Invite your team by link

   Everyone gets their own link or QR code and fills in the staff questionnaire on their own phone.

4. 4

   Step 4: Set up a tablet as the time clock

   Open the time clock in the tablet’s browser and print the PINs. That’s all it takes.

5. 5

   Step 5: Plan your first week

   You set up your usual week once, and Samwise drafts every new week from it. As soon as you release the plan, your team sees it on their phones.

With the industry templates, you set up Samwise yourself. If you ask us to keep you posted by 31 January 2027 and become a customer by 31 March 2027, we set it up together with you free of charge.