Samwise HR is launching soon
Rotas, time tracking and leave for gyms, swimming pools, climbing centres and sports clubs, with reception, trainers and lifeguards ready from day one.
Launching by January 2027 at the latest. Ask us to keep you posted by 31 January 2027 and become a customer by 31 March 2027, and we’ll set up Samwise with you free of charge.
Someone who works reception until 11 pm can’t start again at 6 am: there must be 11 hours of rest in between. Samwise points this out in the plan before your team sees it.
While you plan, you see when someone would go over the mini-job earnings limit. On their phone, everyone sees their own shifts, takes open ones, swaps or gives one away.
For each person you note what they can take on, such as lifeguard duty, classes or reception. If you put someone on something that isn’t noted for them, Samwise asks.
Samwise counts how many Sundays a year each person has worked and warns you in good time before fewer than 15 Sundays off are left.
Stricter working hours apply to under-18s. If a shift doesn’t fit them, Samwise points it out in the plan.
When you set up Samwise, you choose what kind of business you run. Samwise then suggests the teams, activities and shifts, with times, that are typical for your kind of facility. Climbing and bouldering centres start with the same teams as a gym. For museums and research reference libraries Samwise doesn’t set up any teams, but the rules further down still apply.
Samwise is in German, so the app shows these names in German. You can rename every one of them.
| Shift | Time | Usual days |
|---|---|---|
| Reception early | 06:00–14:00 | Mon–Fri |
| Reception late | 15:00–23:00 | Mon–Fri |
| Gym floor early | 06:00–14:00 | Mon–Fri |
| Gym floor late | 15:00–23:00 | Mon–Fri |
| Evening class | 18:00–19:30 | Mon–Fri |
| Weekend early | 08:00–14:00 | Sat, Sun |
| Weekend late | 14:00–20:00 | Sat, Sun |
| Shift | Time | Usual days |
|---|---|---|
| Early swim | 06:00–13:00 | Mon–Sun |
| Late | 13:00–22:00 | Mon–Sun |
| Sauna late | 15:00–23:00 | Mon–Sun |
| Shift | Time | Usual days |
|---|---|---|
| Training | 17:00–21:00 | Mon–Fri |
| Match day | 10:00–18:00 | Sat, Sun |
The days show when shifts like these usually run. You set your own week in the shift plan.
German working hours law allows work on Sundays in sports and leisure facilities if it can’t be done on a weekday. Samwise knows this exception and applies it in the plan. If a shift still doesn’t fit, Samwise points it out. You decide. If another exception applies to your business, for example in an emergency, you can plan differently with a reason.
For every business, Samwise also keeps track of maximum working hours, breaks, maternity protection and the mini-job earnings limit.
See all featuresSamwise points out these rules. It isn’t legal advice.
When you get started, Samwise creates a checklist for your business. Depending on the business, it includes points like these:
For pools, the premiums from the German public-sector collective agreement (federal version) are ready to use:
| Extra pay | Rate | Status |
|---|---|---|
| Sunday | 25% | from the collective agreement |
| Public holiday, with time off in lieu | 35% | from the collective agreement |
| Saturday 1 pm to 9 pm, not for shift work | 20% | from the collective agreement |
| Night 9 pm to 6 am | 20% | from the collective agreement |
If a public holiday falls on a Saturday or Sunday, only the higher premium counts. The night premium is added on top.
The premiums come switched off. Check which collective agreement applies to you, then switch them on. From then on they appear in the import file or the Excel file for your payroll office.
Five steps until your first week is in place. All you need is your staff list and, for the time clock, a tablet.
Samwise sets up the teams, activities and shifts you see above. You can rename or remove any of them.
Upload it as an Excel or CSV file. Samwise shows any errors row by row before anything is saved.
Everyone gets their own link or QR code and fills in the staff questionnaire on their own phone.
Open the time clock in the tablet’s browser and print the PINs. That’s all it takes.
You set up your usual week once, and Samwise drafts every new week from it. As soon as you release the plan, your team sees it on their phones.
With the industry templates, you set up Samwise yourself. If you ask us to keep you posted by 31 January 2027 and become a customer by 31 March 2027, we set it up together with you free of charge.
Home time
We’d be glad to show you Samwise now, in a free intro call. If you sign up, you’ll hear from us as soon as it launches.
Launching by January 2027 at the latest. Ask us to keep you posted by 31 January 2027 and become a customer by 31 March 2027, and we’ll set up Samwise with you free of charge.
We only use your address to reply to you and, if you sign up, to tell you when we launch. More in our privacy policy (in German).
In a free intro call, we’ll show you Samwise HR live, on a video call or, by arrangement, at your business. Tell us when suits you, and we’ll suggest a time.